Proposal Writer


Black Tomato Agency is a dedicated group events and prize incentive agency. We produce and deliver groundbreaking group travel experiences all over the world as well as creating and managing award-winning prize experiences on behalf of some of the world’s top brands, agencies and companies.

We are looking for an articulate, passionate and organised individual to join our Agency Groups team as a Proposal Writer.

  • Job Title: Proposal Writer
  • Line Manager: Proposal Manager
  • Location: Shoreditch, London
  • Position Type: Full Time, Permanent
  • Holiday: 25 days + birthday
  • Salary: £27-30k + annual bonus and benefits
  • Closing date: 20th January 2020

What you’ll be doing:

  • Work with the Proposal Manager and alongside the wider Sales/Operations team to ensure professional-quality proposal writing of the programmes we are pitching
  • Develop cost sheets for events using our templates, dissecting costs from our suppliers and presenting them in our own budget format
  • Brief out suppliers such as destination management companies, flight partners, and hotels with friendliness and creativity, ensuring we are getting unique and suitable programme offerings
  • Create programmes from scratch in response to RFPs for a variety of different group numbers, from as low as 20 to as high as 400, in all corners of the globe
  • Bring destinations and programmes to life on paper with creative writing and an eye for striking images
  • Be actively involved in new pitch ideas
  • Proofread copy of other team members’ work and be an ambassador for the way we write copy
  • Build product knowledge through regular meetings with external suppliers from hotels, DMCs, representation companies
  • Additionally build knowledge and contacts through educational travel opportunities (FAM trips, after-work showcases, trade shows)
  • Continuously update our supplier database and internal proposal log
  • You may get the chance to travel overseas to support in the delivery of our incentives, but do note that this is not an operational event management role

What you can bring to the team:

  • Experience in a similar role at an events/incentives agency or luxury travel company, with an ability to hit the ground running
  • An ability to build budgets in Excel, taking costs from suppliers and transferring them with ease into our budget templates
  • A love of travel, and an eagerness to learn about destinations all over the world
  • An eagerness to build relationships with suppliers and critique them where necessary, and willingness to speak to them over the phone
  • A passion and confidence in your writing style. If you can make an airport transfer sound like a life-changing experience, you’re who we want to hear from
  • Experience of leading on the proposal process from ideas to contract stage
  • Razor-sharp attention to detail
  • An ability to work with Microsoft PowerPoint and Excel on a daily basis
  • A head made for problem-solving, often on restrictive budgets
  • A deadline-oriented knack for multi-tasking
  • Personally in line with our Black Tomato brand values – humble, curious, remarkable, thoughtful

Added extras:

  • Knowledge of the incentive travel and MICE market
  • Well-travelled – has experience of many destinations, whether through incentive, leisure or business travel


  • £27-30k depending on experience + annual bonus and benefits

To apply:

If you are looking to develop your career in proposal writing, want to be an integral part of a close-knit team, and have a passion to bring destinations around the world to life, send your CV and cover letter to Ollie Launn at

If you have not been successful on this occasion, we may retain your CV for up to 12 months to assess your suitability for other roles. If you have any questions about how we process your personal data, please see our Privacy Policy at or feel free to drop us an email at

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